Sound Transit PROGRAM MANAGER - COST ENGINEERING Job #17-01146
SALARY: $99,206.00 - $124,008.00 Annually
OPENING DATE: 08/21/17 CLOSING DATE: Continuous
GENERAL PURPOSE: Under general direction, directs, manages, and coordinates the development and implementation of robust and best cost estimating practice, tools and appropriate software models, vision, strategy, policies, processes and procedures for all Sound Transit capital programs; manages, coaches and develops a high performing cost estimating team that supports the Agency's capital program objectives and which delivers best practice results, added value and continuous improvements; coordinates the preparation, and review of cost estimates with consultants and appropriate ST staff for scope, quality, accuracy & completeness at different stages of project design, from preliminary through final design document development; ensures the full integration of scope, schedule, costs, risk, and resources; establishes budgets and engineer estimates for construction of large-scale transit projects; ensures compliance with policies, procedures, methodologies, and standards; coordinates cost estimating with value engineering and risk management activities to support continuous improvement through cost engineering techniques and processes; ensures application of inter-agency lessons learned program to analyze and identify key areas of improvement and apply cost estimation techniques to aid overall capital program operation and successful project delivery; supports and actively participates in project baseline process including risk assessment, evaluation and establishing of appropriate contingencies, and preparation of materials and reports for Federal Transit Administration (FTA) for the New Starts (FFGA) applications and periodic in-depth analysis and reporting in the Agency Progress Report (APR), ST Board, and at quarterly FTA meetings; manages consultants and consultant contracts relating to cost estimating; and provides highly responsible and complex administrative support as required.
ESSENTIAL FUNCTIONS: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Directs, manages, and coordinates the development and implementation of robust and best cost estimating practice, tools and appropriate software models, vision, strategy, policies, processes and procedures for entire Sound Transit capital program. • Manages, coaches and develops a high performing cost estimating team and coordinates work activities and work products of assigned staff, consultants, and contractors; and provides training and technical expertise and assistance as needed on policies and procedures related to area of assignment. • Utilizes best cost estimating techniques, methodologies and tools to prepare comprehensive project cost estimates at different stages of project design, from preliminary through final design document development; ensures the full integration of scope, schedule, costs, risk, and resources. • Supervises the preparation of detailed total cost estimates based on conceptual design submittals, 30% to 100% complete design drawings and specifications including total project estimate compilation, cost estimate presentation and reporting, back up documentation, and assumption and basis of the estimates, ensures professional and consistent cost engineering management processes are applied. • Manages the preparation of detailed independent cost estimates (ICE) for construction changes for all work category disciplines; coordinates with design groups, site construction manager and visits jobsite to determine actual change conditions and confirms scope as required; prepares cost impact analysis related to the contract potential and/or directed change orders, and for comparison with cost trending analysis, and tracking; and recommends pricing thresholds to the project team and senior management. • Supervises the preparation of cost estimates for funding agreements (BCE) and conversion of cost estimates to the required federal transit administration (FTA) formats for funding and grant request submittals. • Leads and coordinates the reviews and analyses of consultant estimates, from preliminary engineering through final design; at final submittal, adjusts consultant estimate to add addendum changes, cost escalation, contingencies and provisional sum costs for risk impacts; issues engineer estimate at bid; integrates cost estimates with the schedule to build stronger cost and schedule models, and expands their use from design to also monitor the construction projects. • Provide support in managing consultant contracts relating to cost estimating and value engineering, including scope development, negotiations, facilitation, and report development and presentation to management, Capital Program Control Board (CCB), and ST Board. • Coordinates and attends meetings with design groups, cost consultants, third parties, ST construction management, consultant construction management and contractors to determine scope and discuss costs for various projects and to resolve scope and costs for proposed changes. • Monitors current construction market prices and develops historical cost database; and continually maintains database based to reflect current market conditions/prices. • Provide strategic and operational information and reports to share with others as and when required, and ensures appropriate monitoring, reporting systems and procedures are in place to meet objectives. • Works with ST Finance Department in the development of reliable cost escalation indices and ensure they are appropriately applied to cost estimates, reviews and analyses economic and local market trends and assesses risks and cost implications to the capital program. • Coordinates with the risk engineers and project teams to develop project risk assessment; conducts construction risk analysis, risk mitigation, and cost contingencies analysis using risk analysis and simulation tools such as @Risk or Crystal Ball. • Continues to evaluate and update as necessary practices and standards for the preparation of cost independent cost estimates (ICE) for change order and contract amendment negotiations. • Provides support to the departments and others on matters as directed; serves as staff on a variety of committees as assigned; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
MINIMUM QUALIFICATIONS: Education and Experience: Bachelor's Degree in engineering, architecture, construction management, or closely related field and eight years of experience in construction cost estimating on major public capital projects that includes risk assessment, project control, and cost database development and reporting, preferably in major light rail projects or similar; OR an equivalent combination of education and experience. In addition, at least three years of proven and successful management of cost estimating staff/professionals is required.
Required Licenses or Certifications: Certified Estimating Professional (CEP) by AACEI or other national recognized certifications or ability to obtain required certification within 12 months of start of employment.
Required Knowledge of: • Advanced knowledge of estimating strategies and techniques • Thorough understanding of construction, contracts and terminology • Design criteria for light rail projects, project documents and all discipline design drawings and specifications. • Construction with field and bid experience in construction methods, labor productivities, work processes, equipment types/usage, scheduling of work activities, judgment related to incidental cost impacts, owner/general contractor/subcontractor contract relationships and claim analysis. • Advanced construction cost estimating principles. • Resources used for cost estimates including labor/prevailing wage rates, equipment costs based on Primedia Information, Inc. publications (Cost Reference Guide for Construction Equipment and Rental Rate Blue Book), the HCSS estimating program for consumption rates for fuel, oil, grease, and mechanic hours, and productivity, material, and subcontract cost resource information. • Contractual terms and conditions. • Advanced methods and techniques of statistical and financial analysis and financial concepts. • Computer and project controls/project management and estimating software skills. • Pertinent federal, state, and local laws, codes, and regulations. • Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities. • Principles of business letter writing and basic report preparation. • English usage, spelling, grammar, and punctuation. • Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. • Supervising/leading and evaluating work carried out by staff and consultants.
Required Skill in: • Highly skilled communicator with the ability to form and maintain good relationships internally and externally. • Proven management skills with the ability to optimize team performance and development • Highly developed analytical skills • Strong technical mindset and able to read and interpret technical data and translate to others • Highly numerate with the ability to research, assemble, manage and manipulate numerical information • Results orientated and organized with the ability to plan and deliver against deadlines. • Excellent attention to detail. • Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. • Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public. • Developing, implementing, interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. • Analyzing and reviewing financial, project, and related budgetary information to determine impact on projects and prepare accurate cost estimates. • Preparing total cost estimates using preliminary design criteria and narrative information to document estimate assumptions and conditions. • Applying project management techniques and principles. • Applying appropriate oral and written communication techniques to various individuals. • Interpreting and applying applicable federal, state, and local policies, laws, and regulations. • Preparing and analyzing complex data and comprehensive reports. • Working cooperatively with other departments, Agency officials, and outside agencies. • Monitoring and evaluating departmental and program/project operating budgets, costs, and schedules in order to develop accurate detailed total cost estimates. • Leading and delegating daily tasks, communicating, and providing feedback and work direction to assigned staff/consultants.
PHYSICAL DEMANDS/WORK ENVIRONMENT: • Work is performed in a standard office environment. • Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be exposed to dangerous machinery and extreme noise when visiting construction sites and working in the field.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
We are an Equal Opportunity Employer and value workplace diversity. We seek to create an environment and culture that embraces the differences of our employees. You will find an exceptionally diverse group of people at Sound Transit with regard to culture, beliefs, communication styles, and life and work experiences.
All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, religion, color, gender, age, national origin, sexual orientation, physical or mental disability, marital status or veteran status or any another legally protected status.