CORRIDOR PROJECT CONTROL SUPERVISOR
SALARY: $81,617.00 - $102,022.00 Annually
OPENING DATE: 04/14/17
CLOSING DATE: 04/30/17, 5:00 PM
Under general direction of the director of project control, supervises and coordinates the activities of professional Project Control staff in performing a full range of advanced level professional duties for a major corridor project of larger scope, size, complexity, and budget of over $1.5 billion, serving as senior technical expert and team leader for critical project control functions for assigned project; assumes responsibility for a variety of project control support activities including those involving tracking, updating, and reporting contract and project progress for cost, schedule, and scope; serves as technical advisor to assigned executive project director related to project controls systems and procedures to achieve on-time and on-budget goals; leads and trains staff and project consultants; provides guidance and coordinates work activities with other project control staff assigned to assist in completing the required tasks on the projects; coordinates assigned activities with other programs, divisions, Departments/Offices, and outside agencies; and provides highly responsible and complex administrative support to the Director of Project Control or designee.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Assume responsibility for the implementation and administration of tools and procedures required to effectively monitor design work, procurement, contracts, and construction activities for assigned major corridor project; ensure the proper definition of scope, budget, and schedule to enable the measurement of scope, schedule, and budget performance at various levels during all project implementation phases; evaluate schedule and budget performance for the full range of activities; assist in the formulation and implementation of corrective actions.
• Assume supervisory responsibility for the services and activities of an assigned major corridor project that includes a series of inter-related projects or functional areas of significant depth and complexity.
• Assist and participate in the development and implementation of goals, objectives, policies, and priorities for assigned projects, services, and functional areas within the Project Control Program area; recommend and administer policies and procedures.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within Agency/Departmental policy, appropriate service and staffing levels.
• Coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
• Train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; recommend discipline and termination procedures.
• Assume project supervision for project scheduling, construction cost estimating, value engineering, capital and operating budgeting, administration of progress payments and change orders, cost forecasting, configuration management, and progress reporting areas.
• Supervise processes required to develop annual and lifetime project budgets for the capital program; ensure projects within the capital program are properly planned and documented with financial needs and with sufficient justification to support the project goals and program objectives.
• Assume responsibility for the development and implementation of baseline cost estimates and schedules for assigned projects; ensure the full integration of scope, schedule, costs, risk, and resources; control change to project and contract through formalized change control procedures for scope, schedule, and budget.
• Supervise the administration and approval of change orders, requisitions, and progress payments for professional services and construction contracts; support the procurement of new contracts and administration of contract modifications to scope, budget, and schedule.
• Conduct project risk assessment and risk analysis; coordinates with the project team to ensure that project risks are actively managed and mitigated; periodically updates the project risk register and prepares risk mitigation reports; facilitates the establishment of a risk and contingency management plan for assigned contracts/projects; and tracks and forecasts contingency draw down, and prepares monthly contingency reports.
• Supervise the development and implementation of systems, policies, and procedures to provide an integrated set of tools for project and program related document control/records management; review and update key processes and manuals to bring systems, policies, and procedures, into compliance with changes implemented through federal, state, or local requirements or through changing business practice within the Agency.
• Participate in the implementation and coordination of the Agency's Project Control System with line of business project management for capital and operating projects.
• Assume responsibility for the implementation of a quality assurance plan and subsequent quality assurance audits on assigned projects.
• Serve as the liaison for the assigned Project Control Program with other programs, divisions, Departments, and outside agencies; negotiate and resolve sensitive and controversial issues.
• Evaluate and report status of schedule and budget performance for assigned projects and programs to Director of project control, Executive project director, Agency management, project stakeholders, and oversight organizations.
• Produce timely reports on assigned projects; identifies and trends potential project risks and issues; forecasts and associates risks and issues with cost provision for possible solution or mitigations; provides support in the continued refinement and production of progress and performance reports, development of organizational improvements, procedures and policy development, management plans, data entry manuals, sharing of lesson learned from assigned segment/contracts as well as legacy factors; reviews Contract Manager System/E1 integration reports to ensure proper integrating of accounting takes place for assigned contracts.
• Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Provide responsible staff assistance to the assigned Department Head (Director/Chief Officer) or designee; conduct a variety of organizational studies, investigations, and operational studies; summarize and analyze program issues and provide recommendations to the Department Head on strategies to resolve these issues; recommend modifications to functional areas, policies, and procedures as appropriate; conduct follow-up to ensure that the issues have been resolved.
• Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields related to area of assignment; incorporate new developments as appropriate.
• Respond to and resolve difficult and sensitive citizen inquiries and complaints.
• Perform related duties as directed by the Project Control Director.