Sound Transit is looking for people to help plan, build and operate the largest transit system expansion in the country. The Senior Project Coordinator performs advanced administrative and professional coordination of resources on the East Link Extension project assisting multiple managers in the administration of planning, design, and construction phases of capital projects; coordinating resources, meetings, and communications between Agency staff, consultants, design engineers, local jurisdictions, and the public, generating reports and interpreting data, managing processes, and handling sensitive materials.
Under general direction, performs administrative, professional, and technical tasks for the East Link Extension project. Assist multiple ST managers in the administration of administering the planning, design, and construction phases of capital projects; coordinates resources, meetings, and communications between Agency staff, consultants, design engineers, local jurisdictions, and the public and generates reports, interprets data and processes and handles sensitive materials.
ESSENTIAL FUNCTIONS: The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Reviews and provides lead support and coordination on project-related documentation, technical memorandum, design/construction plans, specifications, and other project related materials; and manage specific project related tasks as directed. • Leads the development of projects as assigned; ensures the project scope, schedule, and budget is effectively managed; manages consultant activity and project direction; verifies submittals including monthly reporting and monitors schedules. • Provides lead support during final phase of project and transition to operations; coordinates assigned tasks; participates in design development, review, and project meetings; meets with partner agencies and operations groups; lead and coordinate technical meetings as assigned; assists with permit procurement and submittal; assists with right-of-way needs as directed including coordinating with consultant to obtain legal descriptions, parcel exhibits, and other documentation needed to acquire property. • Coordinates with construction management and Agency purchasing groups regarding any procurement and contract negotiations/requirements; creates procedural checklists; and contributes to the closeout of construction contracts. • Coordinates project elements with a variety of interested parties including Agency staff from various lines of businesses and departments, elected officials, consultants, local/state/federal agencies, and the general public; coordinates and attends project related technical, public, and community meetings to represent the Agency; develops meeting materials including agendas, handouts, and meeting summaries; as required. • Coordinates scheduling of staff/consultant participation in project related meetings and public hearings; drafts and coordinates review and approval of project related materials and presentations such as change orders, Phase Gate, and staff reports to the Agency Board or Committees; and participates in presentations as necessary; serves as primary station/project contact and responds to requests for information from other agencies, media, and the general public involving various assigned projects; and provides necessary project status, design information, outreach, and communications with affected businesses, residences, and community groups through design and construction phases. • Administers assigned contracts; drafts, negotiates, coordinates review, contracts, and contractor scopes of work; reviews and processes consultant contracts and non-contract invoices for final payment; reviews and/or comments on consultant submitted progress reports, earned value reports, and schedules; coordinates and reviews responses to contractor RFIs; works with project staff to issue clarification sketches; writes and issues Change Notices to Contractor; negotiates changes; performs independent cost estimates for changed work; writes change orders and compiles change order packages for processing; coordinates and performs reviews of contractor submittals including contractor work plans; conducts readiness review meetings and weekly progress meetings; ensures contract compliance to technical plans and specifications; and maintains accurate documentation and files. • Drafts and monitors project budgets, forecasts, and schedules; obtains and monitors expenditures; prepares and submits Agency required project reports; prepares, coordinates, and processes annual and interim capital project budget updates. • Performs technical analysis of various types of data in support of project development goals and prepares associated technical and policy reports; prepares maps and visual/presentation materials to support technical analyses; advises project managers on various technical aspects of projects; responds to and researches requests for information and public records as wells as updates on project status. • Researches and manages other tasks as assigned for various technical subject areas, including such things as landscape and material salvage, sustainability tracking, assessment of materials, product information, and pedestrian and bike access issues. • Provides support to the department and others on matters as directed; serves as staff on a variety of committees as assigned; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations. • It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees. • It is the responsibility of all employees to integrate sustainability into everyday business practices. • Other duties as assigned.
Education and Experience: Bachelor’s Degree in architecture, landscape architecture, planning, engineering, construction management, or closely related field and four (4) years of experience providing project management support in planning, engineering, or construction including negotiation, management of scope, schedule and budget of small to mid-size projects, and reading construction plans and specifications responsibilities, preferably in a public sector transit related organization; OR an equivalent combination of education and experience.
Required Licenses or Certifications: Valid state driver’s license.
Required Knowledge of: • General knowledge of design and construction industry. • Ability to read construction documents. • General knowledge of industry standards for signage and wayfinding. • General principles, practices, and procedures of business administration and public administration. • Project control principles, practices, and procedures. • Project management principles and practices. • Public contract administration principles and practices. • Construction procedures and terminology. • Methods and techniques of data collection, research, and report preparation. Principles of customer service. • Basic accounting, bookkeeping, and mathematical principles and practices. • Analyze situations accurately and adopt an effective course of action. • Work independently with minimal supervision. • Sensitivity to the political nature of public agencies. Maintaining confidentiality and communicating with tact and diplomacy. • Principles of business letter writing and basic report preparation. • Principles and applications of critical thinking and analysis. Operate office equipment including computers and know computer applications such as SharePoint, MS Word, Excel, and PowerPoint. • Principles and practices of record keeping and records management. • Pertinent federal, state, and local laws, codes, and regulations. • Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities. • English usage, spelling, grammar, and punctuation.
Required Skill in: • Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. • Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public. • Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. • Interpreting and applying applicable federal, state, and local policies, laws, and regulations. • Providing technical expertise and assistance in administering the project management functions for a variety of programs and projects. • Collecting, evaluating, and interpreting information and data from multiple sources. • Conducting research and analysis and providing appropriate recommendations based on findings. • Analyzing and reviewing financial plans and related budgetary information to determine impact on projects. • Preparing clear and concise analytical, administrative, and financial reports. • Assisting with budget preparation and administration. • Responding to inquiries and in effective oral and written communication. • Maintaining good customer relations with positive customer service orientation. • Applying lead project management techniques and principles. • Working cooperatively with other departments, Agency officials, and outside agencies. • Monitoring program/project operating budgets, costs, and schedules.
Physical Demands / Work Environment: • Work is performed in a standard office environment. • Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be exposed to dangerous machinery, extreme weather conditions, physical harm, hazardous chemicals, and extreme noise when conducting site visits and when working in the field. • The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
About Sound Transit
Sound Transit plans, builds and operates regional transit service throughout the urban region of Seattle.
Sound Transit is currently experiencing major growth and is in the process of planning and building the most ambitious transit expansion in the country. Named by Kiplinger’s as one of the “10 Best Cities to live in the Next Decade”, Seattle is a vibrant city surrounded by unmatched natural beauty, economic opportunity, cultural events and educational excellence. It is home to a diverse and growing population with hundreds of thousands of commuters riding Sound Transit services daily.
We contribute toward this growth by providing the community with quality service that will generate a better quality of life for commuters and Seattle as a whole. This is an exceptional opportunity with a progressive organization that offers growth potential both professionally and personally. We offer an attractive compensation package to include competitive benefits and a chance to have a positive impact on the environment as well as becoming a key contributor toward Seattle’s quality of life. Join Sound Transit and be a part of its culture which is built around inclusion and respect where everyone is treated fairly and every voice is heard.
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