Raleigh, North Carolina
Location: Everett, Washington
Type: Full Time
Salary: $106,551 - $149,172
Internal Number: 2023-1538
Under the general direction of the Procurement and Contracts Manager/Disadvantaged Business Enterprise Liaison Officer, the position will establish a new Project Control function at the agency by utilizing advanced technical and management knowledge of capital program control to ensure the best outcomes from agency capital projects. The position serves as a Subject Matter Expert on project schedule, cost estimates, and budgeting for the agency’s large capital programs with multiple projects and functional areas having significantly large scope, size, and complexity.
The position provides support and guidance to project managers in contract administration to support compliance with procurement policies and procedures and help minimize costs. The position will manage the development and implementation of integrated program management and control tools, techniques, and methods for establishing, measuring, monitoring, and support performance reporting of capital projects; collaborate in the establishment and implementation of technical, administrative and control processes to ensure daily project control activities are planned, authorized, budgeted, scheduled, and coordinated with other programs, divisions, departments, and outside agencies; champion the contributions of Project Control Program with other programs, divisions, departments, and outside agencies.
- Develop a new Project Control function at the agency. As an individual contributor or with the support of supplemental staff support, plans, develops, implements, and administers Project Control policies and procedures for management and control of cost, contingency management, change management, and procurement control in capital programs; ensures full integration of Project Control function with financial, contract and project management; supports processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, agency policies and procedures, rules and regulations.
- Provides technical and expert support to project managers in: managing the development and implementation of baseline cost estimates and schedules for assigned projects; ensuring the full integration of scope, schedule, costs, risk, and resources; control change to project and contract through formalized change control procedures for scope, schedule, and budget. Participates in the development and administration of the annual Project Control budget.
- Oversees, prepares, and/or reviews cost estimates and budgets, prepares reports to document planned versus actual budget performance, conducts, and interprets earned value, monitors trends, and prepares cost forecasts.
- Support the Project Manager in the oversight of the work and work product of consultants and/or related project contractors ensuring quality work products and timelines are met.
- Supports project managers, utilizing scheduling techniques and practices to develop and maintain cost and schedules which accurately depict major activities, durations, milestones, and relationships. Reviews the contractor's monthly schedule submission with progress in the field. Prepares or reviews any written report for the agency including graphical representations of the contractor's ability to achieve the overall project goals. Prepares or reviews Time Impact Analysis reports for all contractor-requested extensions of time.
- Assist in the development and implementation of integrated program management and control (cost and scheduling) tools, techniques, and methods for establishing, measuring, monitoring, controlling, and reporting the progress and performance of capital projects.
- Supports project managers in maintaining the project risk register to capture, monitor, and mitigate potential risks that are associated with the project, including third-party risks. The risk register will be reviewed with all major stakeholders every month and mitigation plans will be conveyed to the appropriate risk managers.
- Reviews, analyzes, and interprets project design and budgets, schedules, and costs related to projects to ensure conformance with authorized scope, time, and budget requirements. Identifies cost-related problems which arise during project execution and recommends corrective actions and creative solutions.
- Provides training, outreach and change management communication to the department project managers, customers, and partners, for the successful establishment of a new Project Control function at the agency.
- Provides change control support to the Project Manager and Consultant Resident Engineer(s). This may include updating and/or reviewing a Change Order Log report, assistance in the preparation of Finding of Fact, support in Change Order negotiation and preparation of the Record of Negotiations.
- Performs other duties of a similar nature or level.
- Bachelor's Degree from an accredited college or university in Engineering, Construction Management, or a closely related field.
- Seven years’ experience performing project coordination and project control functions
- Three years of managerial or supervisory experience
An equivalent combination of education, skills, and experience sufficient to successfully perform the essential duties of the job such as those listed above may be considered.
- Certified Cost Professional (CCP) by the Association for the Advancement of Cost Engineering International (AACEI).
- Project control on transit, engineering design, and construction project management.
- Proficiency with Project Portfolio Management (PPM) software.
- Budget administration and analysis, contract administration, financial data analysis and reporting.
- Experience with construction project delivery methods, and monitoring work products of consultants and/or related project contractors.
Entry Requirements for: Knowledge and Skills
Qualification to enter this position requires knowledge of the following:
- Knowledge of principles and practices of contract management
- Knowledge of principles of customer service and continuous quality improvement
- Principles, practices, and procedures for leading programs/projects.
- Principles and practices of project control techniques, budget preparation, and budget control/monitoring techniques.
Qualification to enter this position requires skill in the following:
- Supports Project Managers in advising on high value/high-profile capital, construction, and project management contracts, including consulting contracts.
- Identifying and resolving potential and existing issues with project scopes, terms, deliverables, and cost formulas for contracts, amendments, and change orders
- Applying appropriate oral and written communication techniques to various individuals ranging from Agency employees, the public, elected officials, community leaders, and local, state, and federal agencies
- Communicating technical information to a diverse audience, including executive leadership.
- Financial accounting and work breakdown structure and its application to the scope of project work.
- Scheduling software and computer estimating systems.
- Partnering and negotiation principles and practices.
- Utilizing contract management and financial system software and computer systems including relational database systems, scheduling systems, computer estimating systems, and budget control monitoring systems.
- Demonstrating a positive customer service orientation with both internal and external clients.
- Using technical concepts and general project management tools and techniques to effectively coordinate project control activities and functions and solve complex problems in creative and effective ways.
Climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, repetitive motions, carrying.
Sedentary Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Application and Selection Process:
- Only on-line applications accepted.
- Applicants for this job may be considered for other openings up to six months after the date this position is filled.
- Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position. The evaluation process may include interviews, background check, reference checks and various performance tests.
Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance. Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue of 24 days of Paid Time off (192 hours) in their first year and nine (9) paid holidays throughout the calendar year. Full list of all benefits and details can be found here.
If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected.
Community Transit provides a tobacco-free and drug-free work environment. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on an basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.